The advent of technology in recent decades has been a boon to a lot of people and processes. While automation has not only decreased the burden off people, it has also made the whole process efficient and error-free.
Ranging from home to schools and offices, automated machines and systems have made their way effectively and are more of a necessity now. One such application of this process is the software for employee attendance.
The employee attendance software is needed across small, medium, and large firms irrespective of the industry and sector. For the large-scale organization, it is one of the most vital tools as it not just helps the supervisors to keep a check but also facilitates in planning the rewards, appraisals, and incentives.
Pertaining to your needs, the environment of work, the scale of the organization, employee strength, and durability, you can choose the best attendance management software for your organization.
In general, attendance tracking software is an effective attendance management tool for various reasons. Let's have a look at the advantages:
Tracking the hours of work on a daily basis is a big part of an organization's work. It is a key component for processing in the payroll department. It is also important for maintaining discipline among employees and ensuring the criteria for the number of working hours per employee is met. This however if monitored by people, is prone to human errors and misuse like proxies and filling extra hours. A software system however in place ensures there is no misuse.
A manual system of filling the number of working hours apart from being cumbersome can also be prone to calculation errors when the data is huge. A tracking software however eliminates that risk. There would be no mistakes on account of negligence or human errors. Additionally, any issues related to proxies and favoritism are also contained.
For month-end payroll calculation, in a manual system, the person responsible for the job has to spend hours calculating and running the process. An attendance management software however increases productivity by making the job simpler and easier. Not only this reduces the burden on the people involved but also increases their productivity for undertaking other critical jobs. It also saves a lot of time for employees in signing registers or doing paperwork for filling the number of working hours.
With an automated system in place, the organization saves on employing a number of people just for monitoring the working hours of people and cross-referencing the same with the hours they reported to have worked on. It also ensures saving in the payroll and security department because all the computation is now done by the software.
With the attendance tracking management system in place, for organizations with branches and various sites, it becomes easier for the payroll department to compute the wages from their desk rather than visiting each office to collect data. The data can be accessed from anywhere with the click of a button.
Being an online software, the data can be managed and accessed anytime and anywhere. The admin will just need the connectivity and a device. Some software gives the option of software being responsive on mobile and thus, with an internet connection one can check and track the details through the smartphone as well.
Audits and tracking
With all the data of present and past employees over years, audit becomes easier. Instead of pulling out sheets and registers from the past, the auditor would just be a click away from accessing and auditing the attendance data of the employees. Also for an employee, he can track his working hours easily and compute his working days and plan his holidays for the future on basis of the information.
Owing to the above benefits and features of the attendance management software, most HR managers can now propose the policies better and sooner than before. Consequently, the effectiveness and fairness of the appraisals and promotion policies are transparent.